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Electronic Theses and Dissertations (ETDs)

An electronic (or digital) thesis or dissertation is, like a conventional thesis or dissertation, a document that explains the research of a graduate student. It is developed in a form which is simultaneously suitable for machine archives and worldwide retrieval.

More detailed information on preparing ETDs, converting your Dissertation to a PDF format, and publication of your Dissertation can be found here.  If you have questions after reviewing the documents contained on this site you may contact Perla Martinez in the Office of Graduate Studies for assistance in preparing your document for submission.  She may be contacted at or 956-882-7310 .

Graduating doctoral students at The University of Texas at Brownsville are required to submit an electronic copy of their dissertation.   In the future, master's theses and professional reports will also be required to be submitted to the Texas Digital Library in pdf format.
This ETD site provides resources for preparing ETDs. For official university regulations regarding submission procedures and deadline dates visit the Application for Graduation and Deadlines pages on the UTB Graduate School website.

What are Electronic Versions of Dissertations and Theses

What is an Electronic Version of the Dissertation or Thesis?

Similar to paper...

An Electronic Thesis and Dissertation is similar to a paper thesis or a paper dissertation.  An ETD has figures, tables footnotes and references just like a paper Dissertation.  The title page of an ETD includes your name, the name of your school, and the names of your committee members.

The only difference...

The ETD provides a technologically advanced medium for expressing and disseminating your ideas.   It improves access to scholarly research because all the work is accessible to your colleagues, collaboration and anyone with an internet connection.  Also, when you prepare your ETD, you use a computer, which gives you access to link to multimedia objects without having to submit copies on paper.  Consequently, ETDs are less expensive to prepare and easier to access and distribute.

What it means for students:

You as author of the electronic dissertation will become more widely known. 
Reduced costs for the student at the point of graduation since there is no need to have multiple copies printed.

Creating a PDF Copy of Your Thesis, Dissertation

NOTE: the end product of the processes outlined below should consist of one PDF file*. DO NOT turn in a separate PDF file for each chapter, or for each item in the dissertation (abstract, etc.). The only extra files permitted are multi-media files, such as audio or visual files. If you have such files, create a folder in which you will place these files and the dissertation text PDF file.

WARNING: Please make sure that you check over the final PDF document before you submit it. Do not assume that if the final Word document was fine, the PDF will be fine. In particular, look at charts, graphs, and any graphics files you imported into your document, and look for correct conversions of unusual fonts and diacritical marks such as accents.

Publish an Electronic Version of Your Dissertation

Publishing your electronic dissertation involves depositing an electronic copy of your work with someone who can make it accessible to the public.   Doctoral students at The University of Texas at Brownsville are required to submit the dissertation in PDF format and other required documents to the Office of Graduate Studies. The Office of Graduate Studies will assist you in uploading your dissertation to the Texas Digital Library submission site.

Submission of ETDs are facilitated through a portal called VIREO which is part of the Texas Digital Library.  For more information regarding Vireo and ETDs, you may visit their website at

Student Guide to Submitting an Electronic Thesis or Dissertation Using Vireo
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