Parents and Family
A study abroad program requires an enormous commitment from students in terms of time, work, and finances. Because of this, support from parents, friends, and other loved ones is vitally important for the success of a study abroad program. We want you to feel comfortable and excited about your child's decision, and hope the information we provide helps address any questions or concerns you may have.
Our office prepares an orientation specifically geared towards parents. During this session, parents will get to know the program director(s) and office staff, learn about the study abroad program and receive additional information for your peace of mind. An invitation for this will be sent via email to the students but you may also call our office to inquire about this at (956) 882-8955.
The following timeline will help you and your son/daughter prepare for their study abroad program:
12-6 months before departure – Budgeting, saving, and applying for funding
- Estimate your real financial need for study abroad by comparing the cost of study abroad with the cost of attending UTB/TSC and considering your resources.
- Add up your current and prospective financial resources (loans, scholarships, grants, personal savings, family contributions, work income).
- Subtract the cost of study abroad from your total resources to determine your real financial need.
- Apply early financial aid.
- Complete the FAFSA (if applicable) as soon as possible after January 1. Some resources are allocated on a first-come, first-served basis.
- ALL students should apply for financial aid, even if you have not qualified in the past.
- Start applying for scholarships.
- Make sure to apply for our Study Abroad Scholarship.
- Apply for as many scholarships as possible. Most scholarships are not intended to cover the full cost of your program, but to help cover your real financial need.
- Open a savings account for study abroad.
- Actively seek out sources of funding apart from UTB/TSC scholarships and financial aid. Many students have succesfully received sponsorships from community members, especially since their contributions are tax-deductible.
- Maintain good financial credit and identify a credit-worthy co-signer for student loans.
9-4 months before departure – Selecting a study abroad program
- Compare programs offered and costs.
- Be flexible to find a program that fits your budget and needs. Costs vary widely depending on program structure, location and length of time.
- Choose a second-choice program.
7-3 months before departure – Applying for a study abroad program
- Apply for your study abroad program online at Applications and Forms.
- Fill out any additional applications necessary for your program and submit the requested Reference Letters.
- Pay for program deposit.
- Apply for a passport. Check the U.S. Dept. of State’s passport page for current fees.
3 months before departure - After acceptance to study abroad program
- Pay for out-of-pocket expenses right after program acceptance such as visa or entry fees, health clearance and immunizations, and program deposit.
- Check your payment calendar for upcoming payment deadlines.
- Pay (or defer to financial aid) tuition and fees according to the normal schedule.
- Begin purchasing your airfare.
1 month before departure – Final financial planning and preparation
- Be sure you have a credit card ready and cash set aside for expenses.
- Gather funds for essential costs abroad not included in your program.
- Make sure all payments are made and your balance is cleared.
First day of classes abroad – Arrival expenses
- Plan for arrival and settling-in expenses like meals, transportation, and personal items. You should have cash available for these initial expenses.
First day of classes at UTB/TSC– Financial aid disbursement
- Financial aid disburses according to the UTB/TSC calendar; there is no special schedule for study abroad students.
- You may not receive your financial aid until after your program begins, so you must plan accordingly. We suggest all students enroll in direct deposit to ensure you receive the money you expect even while abroad.