GRADUATE FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS Policy
Criteria for Satisfactory Academic Progress: (resulting from Program Integrity Rules effective July 1, 2011)
The Graduate Satisfactory Academic Progress (SAP) requirements are established by federal and state statutes and must be uniformly applied to all applicants for federal or state financial aid programs. Effective with the passing of the Program Integrity Rules of July 1, 2011, new regulations to measure satisfactory academic progress have been mandated. The University of Texas Brownsville will apply these new standards at the conclusion of each payment period to include Fall, Spring and Summer semesters. Financial Aid SAP is based on the following quantitative measures:
- Grade Point Average: The qualitative measure requires graduate students maintain a minimum Cumulative Grade Point Average (GPA) of 3.000 for all attempted courses, including grades earned for preparatory and/or transfer credits accepted by UTB.
- Completion Rate: The quantitative measure requires graduate students maintain a cumulative completion rate of 75% of the attempted coursework (including preparatory and/or transfer hours accepted by UTB). This percentage is determined by dividing the number of hours completed by the total number of hours attempted. Attempted hours are the total number of hours completed plus hours of “W”, “I”, “F”.
- Timeframe to Complete Academic Program: This measure limits the number of credit hours attempted in the pursuit of a graduate degree. The maximum attempted hours are 150% of the credits required to complete the student’s program of study. For purposes of obtaining a graduate degree at UTB, the maximum is typically 54 credit hours for a master's degree and a maximum of 99 credit hours for a doctoral degree, including preparatory and/or transfer credits. Students contemplating degree plan changes should consider the ability to complete a new plan within the maximum allowable limits.
APPEAL PROCESS FOR SUSPENSION BASED ON FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS (SAP) STANDARDS
Students who fail to meet the grade point average requirement, the completion rate, or attempt 85% or more of the 1.5 times the minimum number of credits will be placed in Financial Aid Warning Status for the following semester. Students will be notified via email of their warning status.
Students in Financial Aid Warning status who fail to meet SAP requirements for the next semester will not be eligible to receive financial aid and will be placed in Financial Aid Suspension. These students may complete and submit a Financial Aid Appeal, Academic Plan, and a Personal Statement to the Financial Aid Appeals Committee for review. Should the Financial Aid Appeals Committee approve the Financial Aid SAP Appeal, the student will be placed in Financial Aid Probation.
Students may remain in probation status for subsequent semesters as long as the requirements of the Academic Plan are met. Students desiring a modification to their approved Academic Plan may request a revision by submitting a new Financial Aid Appeal Form for review by the Financial Aid appeals Committee. This request must include an explanation of what occurred to make the change necessary and how the student will make Financial Aid Satisfactory Academic Progress in the future.
FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS APPEAL
The Financial Aid Appeals Committee will consider Appeals based on the following reasons:
- Personal illness or serious injury supported by hospital records, insurance explanation of benefits, receipt of doctors visits, etc.
- Serious illness or injury of an immediate family member supported by hospital records, insurance explanation of benefits, receipt of doctors visits, etc.
- Other extenuating circumstances with supporting documentation.
- Financial Aid Appeal, Academic Plan, and Personal Statement form(s) are available HERE.
The completed Financial Aid Satisfactory Academic Progress Appeal, Academic Plan, and Personal Statement forms should be submitted to the UTB and TSC Office of Financial Aid. The Financial Aid Appeals Committee will review only complete Appeals and will deny any Appeals submitted without supporting documentation.
The Financial Aid Appeals Committee will establish and publish deadline dates each semester for the submission of Appeals, although the latest an Appeal will be accepted for consideration for the current semester is the official record date. Appeals received after this date will be reviewed at the discretion of the Financial Aid Appeals Committee. The decision of the Financial Aid Appeals Committee is final. Students will be notified via email regarding their outcome of their appeal.
Students on Financial Aid Suspension, who are meeting academic standing, may continue their coursework at UTB and TSC; however, payment for those courses must be made by the student without financial aid. Students may reestablish financial aid eligibility by regaining GOOD standing based on the Graduate Financial Aid Satisfactory Academic Progress standards:
- A minimum Cumulative Grade Point Average (GPA) of 3.000
- A minimum Completion Rate of 75%
- On schedule to complete current program of study within the 150% of the maximum number of hours required for graduation.