One West University Boulevard, Brownsville, Texas 78520 | 956-882-8200

Fiscal Year 2015 Purchasing Deadline

Each year, in accordance with university policy, the University implements a deadline for expending of current fiscal year funds. This year, as we continue to plan for the launch of UTRGV and the winding down of UT Brownsville, it will be extremely important that all departments adhere to these deadlines (see below).

These deadlines have been set so that goods and services ordered are received and paid for prior to August 31, 2015. We ask that you plan accordingly and begin processing transactions with ample time before each deadline. Please remember to include the necessary time to obtain all approvals. 

Exceptions to these deadlines will be highly restrictive and will require division head approval. Please contact the Purchasing Office at 882-6553 or Purchasing@utb.edu if you have questions.
 

​Deadline ​Business Process ​Details
Monday, June 1st​ ​Requisitions

​Requisitions due to the Purchasing Office by 5:00 p.m. on June 1st (Purchasing@utb.edu). See below for bid thresholds:

 Type/Purchase Amount ​ Requirements​
Spot Purchase​
$0 to $5,000.00​
No competitive bids required, except for printing. Requisitions must include a written quote from suggested source/supplier (use of HUB vendors is recommended)
 
Informal Bid​
$5,000.01 to $25,000​
A minimum of three informal bids are required (at least two bids must be from HUB vendors)
 
Formal Bids​
$25,000.01 or greater​
A minimum of three formal written bids are required in response to a written solicitation, which must be posted for 21 days (at least two bids must be from HUB vendors)

  
Requisitions will not be processed and will be returned to the requestor if they are not property funded or approved, are missing supporting documentation, such as IT approval, or VP approval for Food, and are missing formal or informal bids/quotes.

​Monday, June 1st​ ​Expenditures Using HEAF Funds Payments for all expenses using HEAF funds must be processed by June 1, 2015. Invoices and approvals for payment must be submitted to AccountsPayable@utb.edu
Wednesday, July 1st ​Purchases with Procurement or CLIBA Cards ​All purchases with Procurement cards or CLIBA cards after the deadline will not be processed by the vendor. This deadline also applies to grant funds.
​Friday, July 15th ​Travel & Expense ​All travel related to UT Brownsville must be completed prior to July 15, 2015.  Travel and Business Expense Reimbursement requests are due to the Purchasing Office/Business Service Center.

   

Posted: May 1, 2015

 
Contact Information:
Purchasing Office
451 E. Alton Gloor
Brownsville, Texas 78526
Phone: 956-882-8219
Email: Purchasing@utb.edu
For driving directions, click here

Office Hours:
Monday - Friday
8:00 a.m. - 5:00 p.m.

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