Business Procedures

The Business Procedures page contains the fiscal policies and procedures for Business Affairs. This page is intended to serve as a reference tool and is designed to provide information and guidance to departments regarding the appropriate handling of business processes.

Select from the department list on the left to view the corresponding processes and procedures.

Accounting and Finance Office

• Accounting Services Request Form
• Business Expense - Meal Allowance
• Direct Deposit
• Employee Reimbursements
• Inter-Departmental Transfer Vouchers (IDTs)
• Overtime Approval
• Physical Inventory
• Postage Charge Voucher (Form)
• Processing Vendor Payments
• Timecards
• Vendor Payments for Food

Budget Office

• Account Manager List/Signature Authorization
• Budget Amendment
• Establishing Cost Centers
• Payroll Paperwork Deadlines

Campus Police

• Driving University Vehicles
• Parking and Traffic Citations
• Request for Key Services

Compliance, Office of

• Cost Center and Leave Balance Certification
• Risk Dictionary

Environmental Health & Safety

• Controlled Substances in Research and Instructional Use
• Fire Drill Reports
• Fire/Safety Inspection Certification and Checklist
• Incident Reports
• On-The-Job Injury Report
• Ordering Regulated Chemicals or Materials
• Work Orders (EHS)

Human Resources, Office of

• Absence Reports
• Change of Personnel Action Form (CPAF)
• Certification of State or Public School Employment*
• Criminal Background Check Form*
• Employee Assignments
• Employee Tuition Assistance - Application*
• Employee Tuition Assistance - Request for Course Substitution*
• Employment Application
• Exit Clearance Checklist
• Federal Income Tax Withholding
• Family and Medical Leave (FMLA)
• Holidays
• On-boarding
• Outside Employment
• Performance Review Process
• Personal Information Change
• Recommendation to Hire - RHF (previously PAF)
• Request for Training
• Request to Advertise a Vacant Position
• RIF Emergency Leave Request Form
• Sick Leave Pool
• Termination Notice
• Vacation Request

Printing Services

• Printing Services Requests

Purchasing Office

• Authority to Delegate Institutional Funds
• Cutoff of Fund Encumbrances
• Emergency Purchases
• Employee/Independent Contractor
• Group Purchasing Programs
• Higher Education Assistance Fund (HEAF)
• Historically Underutilized Businesses (HUBs)
• Licensed Merchandise
• Ordering Office Supplies
• Procurement Card Program
• Purchases by or from Employees
• Procurement Requirement Matrix
• Purchasing from People with Disabilities
• Purchasing Ethics
• Request for Proposal
• State Contracts
• Sole Source Purchases
• Vendor Protest Procedure
• Wireless Telephone Service

Records Management

• Records Management Procedures

Travel

• Hotel Occupancy Tax Exemption
• International Travel
• Mileage Reimbursement
• Travel Authorization and Reimbursement
• Travel Corporate Card
• Travel Reimbursement Rates
• Travel to Washington, D.C.

VPBA, Office of

• Contracts
• Delegation of Authority
• HOP - Handbook of Operating Policies
• Open Records
• Permission to Serve Alcohol on Campus

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