Students may use this form to appeal their conditional probation or suspension. Students must return this appeal form and other required documentation to the Office of the Vice President for Academic Affairs, Life and Health Science Building, Room # 2.402 or by fax to 956-882-6591. Students will be notified by via email of the final decision. The decision of the committee is final.
The appeal will be considered only if the reasons for not meeting SAP requirements are due to Medical or Personal extenuating circumstances.
- Verification of extenuating circumstances
-Medical Circumstance (Physical and/or Mental)
Provide documentation from doctor or hospital
indicating dates of absence from school, diagnosis,
treatment plan, and a schedule of when you will be
ready to return to school.
-Personal Circumstance (affecting you and/or immediate
family such as a divorce, death in the family, financial
problems, job loss or other hardship)
Provide documentation from counselor, clergy,
lawyer, court, bank, employer, etc, to verify the
- Letter-Please write an essay that a) explains the extenuating medical or personal circumstances that caused your poor academic performance or poor completion rate and b) details your plans to succeed academically in the future.
a) Provide a detailed and concise explanation of those mitigating circumstances that led to your poor academic performance and that are relevant to your academic probation and/or suspension. Be sure to include a semester by semester explanation of the circumstances which led to your current academic status.
b) Provide a detailed plan for returning by explaining how you will meet your financial, career and academic goals. Development of this plan requires that you use the services of the Student Success Center (MRC North Annex, 882-8292) and the Academic Advising Center (Lightner Center, 882-7514). You will need to reference the Academic Success Contract, Academic Success Plan and Career Counseling Action Plan to develop each part of your plan. Copies of these documents must also be submitted (see 3. Documents)
- Financial - Write an explanation of how you will pay for classes. Consider these possibilities: financial aid, if approved; wages from work; other benefits, such as VA, Social Security, Unemployment, Workmen’s Compensation; family and friends; savings or assets; other.
- Career - Write an explanation of how you will reach your long-term career goals. Include how you can develop the skills that are necessary for the jobs you are interested in. You should include how the Career Counseling Action Plan you developed with a counselor has helped you. Areas you should address include work habits, study strategies, and relevant work experience (part-time, internships, volunteer).
- Academic - Write an explanation of how you will change your behavior to be more academically successful. You should include how the Academic Success Plan you developed with an advisor has helped you. Areas you should address include time management, study skills, regular attendance, visits with faculty, and visits with advisors. Identify the campus resources and services you will use when you return.
Unofficial Transcript must be from the Registrar's Office
- Attach a copy of your completed Academic Success Contract and your Academic Success Plan, which you obtained from your advisor at the Academic Advising Center when you first learned of your academic status. Sample
- Attach a copy of your completed Career Counseling Action Plan which you developed with a counselor at the Student Success Center. Sample
(not from UTB Online)