SURVIVAL TERMINOLOGY USED FOR FINANCIAL AID
FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA)
This is the application you must complete to determine eligibility for federal financial aid programs.
THE STUDENT AID REPORT (SAR)
You will receive a Student Aid Report 3-4 weeks after you complete the Free Application for Federal Student Aid (FAFSA) online. This document will help the Financial Aid Office determine if you are eligible for any federal financial aid programs.
TAX RETURNS, VERIFICATION WORKSHEETS
If you are selected for verification, you will be required to submit copies of tax returns (financial income submitted to the IRS), copies of your parent’s tax returns (dependent students only), and complete a verification worksheet (members in the household and attending college). Tax return copies must be signed and must include all attachments and W-2 forms.
When your file is complete, eligibility for financial aid is determined and an award notification is sent to you via e-mail. An e-mail message is sent to the student's primary e-mail address referring the student to UTB Online where he/she can view awards. On UTB Online, you can view what has been awarded for each semester. You must review program criteria online for each award received and understand the conditions for the award and for the continuation of this award, if applicable. Average cost of attendance is also available online here.
ENROLLMENT STATUS (UNDERGRADUATES)
This is the number of hours you choose to enroll during a semester. Twelve-plus hours equals full-time enrollment, 9-11 hours equals three-quarter time enrollment, 6-8 hours equals half-time enrollment, 1-5 hours equals less than half-time enrollment.
ENROLLMENT STATUS (GRADUATES)
The number of hours you choose to enroll during a semester. Nine-plus hours equals full-time enrollment, 7-8 hours equals three-quarter enrollment, 5-6 hours equals half-time enrollment, 1-4 hours equals less than half-time enrollment.
ADDS AND DROPS
The period during which you can make schedule changes to your original registration. Financial aid awards are not adjusted for changes in enrollment status that occur during the Adds and Drops period. Adjustments will be done after Official Record Date (ORD). You must be enrolled at least half time at the time of disbursement for most financial aid programs. You are responsible for any costs resulting from enrollment status changes.
This is when you completely withdraw from classes during a semester and are no longer enrolled in any courses. You may be required to repay funds received during the semester you withdrew. See section on Return of Title IV funds.
FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS (SAP)
As an undergraduate student, you must complete 70 percent overall of total hours attempted and must maintain at least an overall 2.0 GPA in order to maintain financial aid satisfactory academic progress. As a graduate student, you must complete 75 percent overall of total hours attempted and must maintain at least an overall 3.0 GPA. You should familiarize yourself with the Satisfactory Academic Progress policy as it applies to academic standing and eligibility for financial aid.
To appeal an Undergraduate Academic Standing Suspension, you must submit a written appeal with supporting documentation and a current UTB unofficial transcript to the Office of the Vice President for Academic Affairs (forms are available at the VPAA Office). To appeal a Maximum Hours Suspension, you must submit an approved degree plan to the Financial Aid Office with an analysis by the academic advisor indicating the total remaining hours required for program completion. To appeal a Graduate Suspension from financial aid, you must submit a written appeal with supporting documentation to the Financial Aid Office. Maximum Hour Suspension and Graduate Suspension forms are available at the Financial Aid Office.
HOLDS AND BARS
You are placed on holds and bars if you owe money to the institution, have defaulted on a student loan or owe a repayment to a federal or state financial aid program. This hold will prevent you from registering and/or having academic transcripts sent to other schools.
As a student loan borrower, you are required to attend an entrance loan counseling session in person or you may be eligible to complete the online entrance counseling session if you were previously awarded a loan at UTB and are interested in receiving another loan. Contact the Financial Aid Office at 956-882-8277 to make an appointment for an in-person entrance loan counseling session if you are a new borrower at UTB.
As a student loan borrower, you are required to complete an online exit counseling session if you are graduating, are transferring to another school or have fallen below half-time status or have completely withdrawn from UTB.