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Travel Authorization and Reimbursement

All University-related travel must be planned and conducted to achieve maximum economy and efficiency within the guidelines set forth in HOP 10.5.1 – Travel. If expenses are to be paid from University-administered funds, a careful estimate of reimbursable expenses is to be made, which should separately identify all travel costs. Reimbursement checks take at least 5-10 days to process after correct reimbursement documentation has been submitted to the Purchasing Office. The amount of reimbursement is subject to limitations as prescribed by Chapter 660 of the Texas Government Code and the General Appropriations Act.

Employees planning on traveling for university business, should follow the steps below prior to the first date of travel:

  • Request approval – Submit a PeopleSoft Travel Authorization (TA) and obtain necessary approvals.
  • Keep your receipts – You will be required to submit copies of your receipts with your expense report.
  • Submit an Expense Report – Submit a PeopleSoft Expense Report and supporting documentation and receipts.

Review the links on the Resources section of this procedure for details on entering Travel Authorizations and Expense Reports using PeopleSoft, approved travel reimbursement rates, university’s contracted travel agency, etc.

For additional information or questions regarding travel, please contact Purchasing@utb.edu or 956-882-6553.

 
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