To be a successful student, you should become familiar with financial aid terminology. Please take a few minutes to familiarize yourself with the common terms in the list below. This will help alleviate confusion and save time when registering every semester.
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This is the application you must complete to determine eligibility for federal financial aid programs.
You will receive a Student Aid Report 3-4 weeks after you complete the Free Application for Federal Student Aid (FAFSA) online. This document will help Financial Aid determine if you are eligible for any federal financial aid programs.
Tax Returns, Verification Worksheets
If you are selected for verification, you may be required to submit IRS tax transcripts and W2 copies, and complete a verification worksheet (members in the household and attending college).
When your file is complete, eligibility for financial aid is determined and an award notification is sent to you via e-mail. An e-mail message is sent to the student's primary e-mail address referring the student to UTB Online where he/she can view awards. On UTB Online, you can view what has been awarded for each semester. You must review program criteria online for each award received and understand the conditions for the award and for the continuation of this award, if applicable. Average cost of attendance is also available online here.
Enrollment Status (Undergraduates)
This is the number of hours you choose to enroll during a semester. Twelve-plus hours equals full-time enrollment, 9-11 hours equals three-quarter time enrollment, 6-8 hours equals half-time enrollment, 1-5 hours equals less than half-time enrollment.
Enrollment Status (Graduates)
The number of hours you choose to enroll during a semester. Nine-plus hours equals full-time enrollment, 7-8 hours equals three-quarter enrollment, 5-6 hours equals half-time enrollment, 1-4 hours equals less than half-time enrollment.
Adds and Drops
The period during which you can make schedule changes to your original registration. Financial aid awards are not adjusted for changes in enrollment status that occur during the Adds and Drops period. Adjustments will be done after Official Record Date (ORD). You must be enrolled at least half time at the time of disbursement for most financial aid programs. You are responsible for any costs resulting from enrollment status changes.
This is when you completely withdraw from classes during a semester and are no longer enrolled in any courses. You may be required to repay funds received during the semester you withdrew. See section on Return of Title IV funds.
Financial Aid Satisfactory Academic Progress (SAP)
As an undergraduate student, you must complete 70 percent overall of total hours attempted and must maintain at least an overall 2.0 GPA in order to maintain financial aid satisfactory academic progress. As a graduate student, you must complete 75 percent overall of total hours attempted and must maintain at least an overall 3.0 GPA. You should familiarize yourself with the Satisfactory Academic Progress policy as it applies to academic standing and eligibility for financial aid.
To appeal an Undergraduate Academic Standing Suspension, you must submit a written appeal with supporting documentation and a current UTB unofficial transcript to the Office of the Vice President for Academic Affairs (forms are available at the VPAA Office). To appeal a Maximum Hours Suspension, you must submit an approved degree plan to Financial Aid with an analysis by the academic advisor indicating the total remaining hours required for program completion. To appeal a Graduate Suspension from financial aid, you must submit a written appeal with supporting documentation to Financial Aid. Maximum Hour Suspension and Graduate Suspension forms are available online at the Financial Aid website.
Holds and Bars
You are placed on holds and bars if you owe money to the institution, have defaulted on a student loan or owe a repayment to a federal or state financial aid program. This hold will prevent you from registering and/or having academic transcripts sent to other schools.
As a student loan borrower, you are required to attend the online entrance counseling session if you were previously awarded a loan at UTB and are interested in receiving another loan.
As a student loan borrower, you are required to complete an online exit counseling session if you are graduating, are transferring to another school or have fallen below half-time status or have completely withdrawn from UTB.