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Enrollment status

The UTB Financial Aid Office defines enrollment statuses for all period(s) as follows:

 

Undergraduate Students
 Less than 1/2 time  1 to 5 credit hours
 1/2 time  6 to 8 credit hours
 3/4 time  9 to 11 credit hours
 Full-time  12 or more credit hours

 

 

 

Graduate Students
 Less than 1/2 time  1 to 4 credit hours
 1/2 time  5 to 6 credit hours
 3/4 time  7 to 8 credit hours
 Full-time  9 or more credit hours

 


NOTE:
These enrollment standard(s) are applied to the award period, which includes related sessions, terms and/or semesters. For example, all session(s) offered after the end of the Spring semester and before the start of the Fall semester are considered part of the Summer award period for financial aid purposes.


Students enrolling for non-traditional sessions or terms should contact the UTB Financial Aid Office for more information about the types of available financial aid and anticipated disbursement dates.

 

 

How Your Enrollment Status Affects Your Student Financial Aid

UTB students are initially offered financial aid for enrollment at fulltime status. Before disbursing awards, and at the end of the official record date, the Financial Aid Office recalculates the cost of attendance and award amount(s) for students enrolling at other than fulltime status.

Recalculations are processed for schedule changes initiated by the student (in the form of adds/drops) or by the university (in the form of cancelled courses and/or other administrative changes).

Some awards, including Pell Grants, are adjusted based on the number of hours enrolled at the end of the official record date. Other awards, including Federal student loans, may no longer be disbursed after a student drops below half-time status within the loan period. Students should also be aware that changes to enrollment status for a specific semester may also impact program participation and/or eligibility for future semesters.

If the financial aid eligibility is increased and a credit remains after the revised tuition and fees are determined, the available balance will be promptly mailed to the student by the Accounting and Finance Office. If the financial aid package is reduced and an account balance remains after the Accounting and Finance Office recalculates tuition and fees, the student is responsible for promptly paying this amount in full. (Review the refund policy and the tuition and fees information published in the UTB Course Schedule.)

In general, students dropping below half-time status on or before the official record date are ineligible for most forms of financial aid; and, similar to students completely withdrawing from UTB, may be required to repay awards and/or tuition balances, as per the Title IV Returns policy.

 

NOTE: Students reducing enrollment status after the official record date should refer to the Federal Financial Aid Satisfactory Academic Progress Standards. Students completely withdrawing from the institution, before or after the official record date, should also refer to the Procedures for Return of Title IV Funds.

 

HOW REPEATED COURSEWORK AFFECTS YOUR STUDENT FINANCIAL AID - Repeated Coursework Restrictions on Title IV Aid

Students may only receive federal financial aid funding for one repetition of a previously passed course. This change in regulations became effective through the Program Integrity Rules adopted by the U. S. Department of Education effective July 1, 2011.

A course may be repeated with Title IV eligibility one time after a successful attempt. The third attempt of a successfully completed course cannot be included in the enrollment status for Title IV funding. The semester budget will be adjusted to exclude the repeated course and Title IV funds will be reduced in accordance with the adjusted enrollment status. Affected students will be notified via email of the change in enrollment status and the corresponding reduction in aid.

All repeated courses will affect financial aid satisfactory academic progress calculations. A repeated course along with the original attempt must be counted as attempted credits.

Examples of repeated coursework that may count for financial aid eligibility:

  • Included: Repeated coursework may be included if the student received an unsatisfactory or failing grade. There is no limit on the number of attempts allowable if the student does not receive a passing grade.
  • Included: Repeated coursework due to the academic requirements of the program. Degree plans may require repetition of specific coursework which involves different or more advanced course content each time they are taken. Examples are, but not limited to, music performance, thesis and dissertation courses, independent study, special topics and seminars and developmental coursework.

Examples of repeated coursework that may not count for financial aid eligibility:

  • Excluded: Repeated coursework requires a minimum grade to be applied to the student’s degree plan. Student may repeat the course once in an attempt to attain the minimum grade.
  • Excluded: Any course attempted for the third time if the course has received a passing grade of ‘D’ or better.

Treatment of repeated coursework:

  • No Impact: Student is enrolled in 15 credit hours which includes 3 credits repeating a previously passed course. Because the student is enrolled in a minimum of 12 credits which are not repeats, the student's financial aid eligibility is not impacted by the repeat.
  • Impact: Student receives a D in a course and decides to repeat the course to improve his/her GPA. The student may repeat this passed course one time, but if the student wants to repeat it a second time, the second repeat would not count for financial aid eligibility. In this example, the student is enrolled in 12 credits, including the 3 credit second repeat, so only 9 credits will count for financial aid eligibility.

 

How Developmental Credits Affect Your Enrollment Status

Students cannot receive financial aid consideration for more than the equivalent of one year of developmental courses (or 30 semester credits). This limit pertains to courses below the 1000 level. ESL courses do not count towards the developmental cap. Any developmental credit hours attempted after reaching 30 hours will not be counted in the student's enrollment status used in determining financial aid eligibility. For example: Students who have already completed or attempted 30 developmental credit hours, but then enroll for 12 credit hour with three of the hours as developmental credits will only receive financial aid for nine credit hours (three-quarter-time status).

 

 

 

Office of Financial Aid

 Enrollment Center @ The Tower, Main 1.100

Office Hours
8:00 a.m. - 5:00 p.m.

Phone: 956-882-8277
Fax: 956-882-8229
financialaid@utb.edu

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